Finance & Administration Committee January 20, 2021 Meeting Agendas
FINANCE & ADMINISTRATION COMMITTEE MEETING
Wednesday, January 20, 2021
II. Roll Call/ Establishment of Quorum
III. Adoption of Agenda
IV. Adoption of Meeting Minute
IVA. December 16, 2020
V. Monthly Financial Report
VI. COVID-19 Update
VII. Human Resources Update
VIII. Information Technology Update
IX. Executive Director’s Report
X. Resolutions for Consideration and Approval
A. Resolution 2021-12 Customer and Community Satisfaction Survey; 1) Customer and
Community Satisfaction Survey 2) Strategic Planning 3) Performance Measurement
and Benchmarking (Key Performance Indicators)- Authorization for the Executive Director to enter into a Task Order agreement with TransPro. The firm will provide the following services: 1) Customer and Community Satisfaction Survey 2) Strategic Planning
3) Performance Measurement and Benchmarking (Key Performance Indicators) on a task order basis. The required local match of $10,000 will be provided by the City of Birmingham. The remainder of this task will be funded by a Section 5307 Grant
allocating $197,433.00. The proposed total cost of this task order will not exceed $207,433.00.
B. Resolution 2021-13 Fuel Management System – Authorization for the Executive Director to procure a Fuel Management System from SynTech Systems Inc. This system allows data collection mileage, fuel & engine monitoring to be generated electronically
by wireless data-capturing versus manually. This system will also include installation, additional equipment, training and licensing. The total cost of the system including future funds to cover Fleetnet and new ERP development for connectivity for a 3-year
period is $334,864.00. This will also include two 1-year renewal options.
C. Resolution 2021-14 Low Sulfur #2 Diesel & Regular #87 Octane Unleaded Fuel – Authorization for the Executive Director to exercise the first of three 1-year renewal options for Petroleum Traders Inc to provide Low Sulfur #2 Diesel & Regular #87 Octane
Unleaded Fuel to BJCTA for revenue and non-revenue fleet. The estimated usage for 2021 is $30,000.00.
D. Resolution 2021-15 Apollo Camera Retrofit Phase II System – Authorization for the Executive Director to utilize Apollo Video Technology to provide and retrofit a Mobile Video Surveillance System (MVSS) on the remaining 41 Paratransit and Fixed Route
buses. The cost of the MVSS system will not exceed $226,136.80.
E. Resolution 2021-16 Temporary Staffing – Authorization for the Executive Director/CEO to utilize Robert Half Staffing Agency (Accountemps) to provide temporary accounting services in the Finance Department until vacancies are filled in the positions of the
Senior Accountant and the Staff Accountant. The cost of the temporary accounting services will not exceed $65,000.
XI. Items for Information and/or Discussion
A. Departmental Reports
XII. Old Business
XIII. New Business