Procurement Opportunities

SOLICITATIONS ABOVE $10,000

Doing Business With BJCTA:

We thank you for your interest in doing business with us. This section will highlight the process BJCTA uses for purchasing goods and services. Please complete the vendor application and email or fax it to the attention of the Procurement Manager. By submitting your vendor information, we will contact you regarding upcoming projects or bids in your field.

Vendor Registration Form (PDF)

Information may be mailed to:

Birmingham Jefferson County Transit Authority
Procurement Department
PO Box 10212
Birmingham, AL 35202-0212
(205) 521-0161

Information may be faxed to: (205) 252-7633

Procurement Methods

Small Purchases:

Quotations will be solicited for transactions of materials or services with an estimated total price of under $5,000. A verbal quotation will be obtained for purchases between $100 and $2,000. Written Request for quotations are solicited for purchases between $2,000 and $5,000. The vendor who supplies the best quote (price, delivery terms, etc) shall be issued a purchase order.

Large Purchases:

Purchases in excess of $5,000 require a competitive bid. Solicitations are advertised in the Birmingham News or trade publication and advance notices are mailed or emailed to applicable vendors from the BJCTA vendor database. The two basic types of procurement for large purchases are Invitation for bids (IFB) and Request for Proposals (RFP). Generally, goods and commodities are purchased via IFB, whereas services are purchased via RFP. In both cases, advance notice is given and solicitations generally remain open for 21 days to give adequate response time. A pre-bid conference may be scheduled for complex purchases, and questions from vendors may be requested prior to the pre-bid conference.

For IFB's the most responsive, responsible bidder offering the lowest price will be awarded. To be responsive, a bidder must comply in all respects to the IFB. A responsible bidder must demonstrate the capacity and willingness to perform (ie: equipment, past experience, financial resources).

An RFP award is based not just on price, but other evaluation criteria set forth in the solicitation.

Bid / Proposal Deadline: Must be received in the office designated by the IFB or RFP, no later than the time set for opening bids, Central Standard Time.

Addenda: May be issued to make changes in specifications, bid opening date, conditions, or ambiguous information. The addendum will be sent to each prospective bidder numbered serially. The receipt of all addenda must be acknowledged in the resulting proposal documents.

Public Bid Opening: Bids are publicly opened after the submission deadline. Proposals, however, are not opened publicly.

Bid Award: After bids are reviewed and evaluated, approval is still subject to award by the Executive Director and/or Board of Directors. Award will then be communicated by written notice. All bids may be rejected if is it determined to be in the public interest and supported by sound business reasons.

Other Procurement Methods: Other infrequent methods used as needed include sole source, non-competitive or negotiated contracts, and construction contracts.

Disadvantaged Business Enterprise Participation

BJCTA agrees to ensure that Disadvantaged Business Enterprises (DBE), as defined in 49 CFR, Part 26, have the maximum opportunity to participate in contracts and subcontracts financed in whole or in part with Federal Funds. In this regard, the Authority or its contractors shall take all necessary and reasonable steps in accordance with 49 CFR, Part 26 to ensure that DBE's shall have the maximum opportunity to compete and perform contracts. The Authority and its contractors will not discriminate on the basis of race, creed, color, national origin, age or sex in the award and performance of contracts.

Locally, BJCTA accepts DBE certifications through the Alabama Department of Transportation. In addition, BJCTA will accept DBE certifications from any other Unified Certification Program (UCP) or DOT recipient from another state that follow the certifications procedures in strict conformance with 49 CFR Part 26.

Please contact one of the agencies below to begin the certification process:

Alabama Department of Transportation

Disadvantage Business Enterprise (DBE) Program
2720 Gunter Drive West
Montgomery, AL 36109
(800) 269-5081
For more information see the below link:

http://www.dot.state.al.us/bureau/hr/dbe/default.asp

 

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